Terms and Conditions ("Terms")
Last updated: June 22th,2015
Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the http://www.octeec.com website (the "Service") operated by HMI Health Media International.
Your access to and use of this Service is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who access or use this Service.
By accessing or using this Service you agree to be bound by these Terms. If you disagree with any part of the terms then you may not access this Service.
You agree to send us in writing the names and the details of the attending executive/s, with profile and picture, in 10 weeks prior to the start of the Event. You can change the elected executives in writing to us up to 10 weeks prior to the start of the Event. Only those executives that were officially registered will attend to the event. Nonappearance of any of the executives will not be subject of reimbursement of any fee from HMI.
You warrant, represent and guarantee to HMI that the catalogue information provided by you will not contain anything that is false, defamatory, or misleading or which otherwise violates the intellectual property rights or any applicable law or regulation. You agree to indemnify and hold harmless HMI and any of our employees from all and any claims, liabilities, expenses, losses, costs or damages incurred or suffered, in each case arising from any violation or infringement of third party rights, or any breach of any of these terms and conditions. Your Executives will be responsible for their own insurance, vaccinations and visas (whenever applicable). Your executives will be responsible for their own travelling and accommodation arrangements and the costs associated with them.
The total fees specified on the Agreement that you are signing with HMI and on Invoice may be subject to Value Added Tax (VAT).
You agree to send us your VAT number in order to verify if VAT is applicable or not to the cost of the package. Please note that VAT may be applicable based on the country where you are residing. After HMI and you have agreed with the package you want, HMI will issue an invoice. You are required to submit the full payment of the invoice, within maximum 10 days of the date of our invoice. Confirmation of your participation will not be issued until the full contractual amount has been received.
If cancellations will occur more than six months prior to the start of the Event, it may be subject to a cancellation fee of 30%. Cancellations received more than 3 months and fewer than 6 months prior to the start of the Event may be accepted subject to a cancellation fee of 50%. Cancellations received 3 months, or less from the start of the Event may be subject to a cancellation fee of 100%. All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable within 30 days of the acceptance of your cancellation in writing by us.
In case your executive cannot be available for any reason, you have the right to send another executive at this Event, by written confirmation and in this case, if another person will be confirmed as replacement, no cancellation fee will be applicable.
You, your executive/s or your agents may not cease, transfer or assign any of the rights or obligations of this Agreement (in whole or part) without the prior consent of HMI. Failure by you to supply the necessary advertisement branding materials in the form specified by HMI and by the deadline indicated by us will not affect your payment obligations outlined above.
Romanian law governs this agreement and each party agrees that the courts of Bucharest will deal with any disputes arising out of or in connection with this agreement. Changes to this agreement can only be made in writing. HMI does not guarantee contracts if you are participating to this event. By this event, HMI just facilitates networking in order to explore collaboration between beneficiaries and vendors or service providers.
The language of the Event and Agreement is English.
Data Protection and Confidentiality
HMI confirms that will treat your information with confidence and will use it only for the purpose of this event. However, it is understood by both parties that the information related to your company and its executives can not be treated as confidential as long as it’s purpose is to be published in the conference catalogue or any other advertising materials of the event.
Health Media International
a trusted provider of medical & pharmaceutical conferences and expositions, medical education programs and Public Relation in Europe, organizes OCTEEC 2015 - Outsourcing Clinical Trials in European Emerging Countries.